EasyLobby Visitor Management System

HID Global’s EasyLobby® Secure Visitor Management (SVM™) software is the main application for processing visitors, including ID scanning, record creation, badge printing, watch list screening, check-in and check-out, and email notification, among other features. The solution improves security by enabling organizations to identify exactly who is in their facilities, while enhancing the professionalism of an organization by streamlining the visitor check-in process and providing high quality visitor badges.

Used by thousands of organizations such as corporations, government agencies, educational institutions, healthcare and property management, the software enables users to capture detailed visitor information more accurately by simply scanning a license, passport or business card, and includes the industry’s most feature-rich, yet easy-to-use visitor management capabilities.

EasyLobby SVM software is installed on a Windows® workstation or Kiosk, typically in the lobby, along with any combination of desired hardware peripherals such as a license scanner, badge printer, camera and signature capture pad. Any number of EasyLobby SVM stations can share a central database (SQL Server or Oracle).

Specifications:

• Manage visitors, packages, and assets from a single application
• Enterprise-class scalability from a single system to hundreds, all sharing a central database
• Electronically capture visitor data by scanning a license, passport, or business card
• Print visitor and employee badges in full color or black and white, and customize badges for different categories of visitors
• Multiple, programmable security alerts with email/SMS notifications
• Supports self-registration at a kiosk for an unattended lobby or as an alternative to a lobby attendant
• 24 user-definable fields allow broad customization of visitor data inputs
• Complete control over visitor form fields, including renaming labels and tabs, show/hide, enable/disable, setting required fields, and capturing data from ID scans
• Create and manage custom lists for Reasons, Categories, Clearances, and more
• Seamless integration with 40+ leading access control systems to provide selected visitors with customized card access directly from the Secure Visitor Management interface
• Import employee lists from any ODBC database or Active Directory, with auto-scheduling and updating

Users can administer databases and carry out real-time monitoring and reporting using HID Global’s EasyLobby® Administrator, a central administration software program. Each purchase of EasyLobby Secure Visitor Management (SVM) software includes a free copy of Administrator.

Key Features:

• Create and manage your organization’s badge templates, by category
• Create and manage all of the user accounts for the guards or receptionists that will be operating the SVM badging software in each lobby.
• Setup and manage an automated, scheduled employee import process, ensuring the visitor list is always updated.
• Manage all settings and options on each SVM badging station from the central administrator console.
• Setup and manage EasyLobby’s Secure Visitor Management eKiosk™ self-registration and eAdvance™ pre-registered software

The eAdvanceTM solution, which is part of HID Global’s EasyLobby® Secure Visitor Management software portfolio, is a web-based tool that allows approved workers or tenants to pre-register guests online before they arrive. Any or all employees can be allowed access to eAdvance via an organization’s internal intranet or the Internet, with no training necessary. The employee simply logs onto eAdvance, which is located onsite, and completes a simple visitor registration form.

In a busy lobby, using eAdvance can greatly reduce visitor check-in time and lobby congestion. Since the visitor can be pre-registered through eAdvance, the receptionist or guard can simply scan the visitor’s license when they arrive (or quickly consult an on-screen list of pre-registered visitors), and with one mouse click, the visitor is checked in and the badge is printed.

Specifications :

• Supports individual and group registration
• Delivers email confirmations to employees and individual visitors or groups, including registration number and barcode
• Employs rules-based approval levels
• Enables returning visitor lookup for quick re-registration and permits employees and tenants to perform check-out online to reduce check-in and check-out time
• Contains user password management and allows for single sign-on/authentication support
• Offers online employee list and rights management

HID Global’s EasyLobby® Secure Visitor Management (SVM™ ) Satellite is used to control and monitor entry and exit at one or more internal locations or “check points” for visitors who have already been badged at a SVM workstation at the main lobby, visitor center or guard gate.

When a visitor arrives at a Satellite station, their badge is scanned, and the Satellite station displays the visitor’s name, clearance level, and photo while also letting the operator know whether or not to grant them access to that area. Each visitor is given a clearance level when they are badged by the SVM software. By reading a magnetic stripe, scanning a barcode, or using a proximity card, a satellite can record the visitor’s arrival and departure at that station.

Customers must purchase a copy of Satellite for each location where internal control and monitoring are desired.

Satellite does not have the ability to create new visitor records, modify existing records or print badges; it is a supplement to the SVM security architecture, not a substitute for SVM software.

HID Visitor Management System Supplier Dubai

EasyLobby mobile wireless solutions are a family of software products pre-loaded onto handheld wireless devices and are easy to learn and use. These devices can be used in remote locations, or areas without power, to provide the same visitor management security technology deployed in a main facility. They perform fast data capture and check-in with durable handled devices that can withstand tough outdoor locations and conditions.

HID Global’s EasyLobby mobile wireless solutions make it easier and more efficient for customers to process visitors who enter through guard gates, guard shacks and loading docks improving security through better vehicle and visitor management.

As part of EasyLobby’s Secure Visitor Management™ software portfolio, the mobile wireless solutions family includes SVM Mobile™, Package Mobile™ and Satellite Mobile™.

SVM Mobile

Uses & Benefits

• Ideal for guard gate and guard shack deployments (high security facilities, warehousing and distribution facilities, manufacturing and power generating plants, gated communities, etc.)
• Perform fast data capture and check-in at the vehicle window; avoid multiple trips to/from the guard shack
• Minimum typing required (license read populates the visitor form fields automatically in 1-2 seconds)

Symbol MC9190G Features (included with handheld device with SVM Mobile software)

• Wireless (802.11 a/b/g) handheld computer with EasyLobby SVM Mobile software pre-installed
• Integrated driver’s license reading (2d barcode and magstripe), with authentication (US and Canada)
• Integrated barcode scanning (for quick check out or to capture barcode number to a field)
• Full keypad (53 keys)
• Integrated signature capture
• Extremely rugged
• Gate control option (for opening gates that are not controlled by a centralized access control system)

Package Mobile

Uses & Benefits

• Allows customers to deliver packages to employees or tenants, wherever they are located
• Capture multiple signatures for each package received and delivered
• Does not require wireless networking throughout your facility
• PDA automatically syncs data to/from an EasyLobby Package database when placed in its cradle

Symbol MC75A Features (included handheld device with Package Mobile software)

• Wireless (802.11b) handheld computer with either EasyLobby Package Mobile or EasyLobby Satellite Mobile software pre-installed
• Integrated barcode scanning
• Alpha-numeric keypad
• Rugged

Satellite Mobile

Uses & Benefits

• Ideal for checking and enforcing clearances to restricted areas with a quick barcode scan of the visitor badge
• For those with the proper clearance, captures arrival and departure time to/from the area
• Eliminates the need for a full workstation with power and network connectivity (wired)
• Can also be used for wireless check-out at or near an exit point

Symbol MC75A Features (included handheld device with Satellite Mobile software)

• Wireless (802.11b) handheld computer with either EasyLobby Satellite Mobile or EasyLobby Package Mobile software pre-installed
• Integrated barcode scanning
• Alpha-numeric keypad
• Rugged

HID Global’s EasyLobby® eKioskTM provides a more flexible alternative to hiring a lobby attendant to check in guests, as visitor self-registration becomes more popular with many companies. It’s the perfect answer for lobbies that don’t have enough space for a free-standing kiosk. EasyLobby eKiosk makes it fast and easy for visitors to register themselves upon arrival at a facility using a tablet computer. Organizations can configure the visitor form on an EasyLobby eKiosk device to include any field they choose. They can also display a PDF or HTML file for visitors to review and acknowledge or to agree to terms.

Used in conjunction with EasyLobby eAdvance™ web pre-registration software, the host employee can pre-register the visitor in eAdvance from their own computer, and eKiosk also has the ability to screen visitors against pre-registered visitor lists and/or internal watch lists to keep unauthorized or unwanted people out of the facility. Runs on Windows®, an Apple® iPad® or an Android® tablet computer. It enables a visitor badge to be printed upon check-in at the main guard station.

The eKiosk application is focused on checking in a user that is pre-registered or doesn’t require any personal details to be acquired through a peripheral (i.e. webcam or ID scanner). The EasyLobby SVM solution has a kiosk mode which will allow for self registration with a ID scanner, web camera, and the visitor badge can be printed at the kiosk station.

The building’s security is maintained through the usage of the visitor management system. There won’t be lengthy queues at the security desk anymore. Identity cards and licenses have disappeared from the counter. To guarantee that only persons who have registered are permitted to use the elevators, our systems can link with the majority of barrier or lift systems. With its comprehensive features, Splan Visitor Management System accommodates all of your requirements, whether they are for a small or large office or for a building.

We are #1 supplier of automated Visitor Management System in Dubai and all  UAE. Give us a ring or send an email to get in touch with us to get the best price.

Visitor management software electronically monitors & records information about visitors and employees of a business or public building. The software also documents & gathers information about a visitor’s whereabouts in the facility. Visitor management systems make the visitor sign-in process more accurate, efficient, & consistent; they also provide the ability to store visitor information in a database locally or on the cloud. Visitor management software increases building security & protects facilities & employees. The software can be installed on an existing computer that’s already at the receptionist’s desk or it can be deployed on a self-service kiosk machine. Visitor management software can be integrated with identity management software & can scale according to business size and need.